Admission Process

Bal Vihar of St. Louis will admit any student aged 5 through 18 based on the grade level they are enrolled at regular school regardless of their backgrounds and expect all to abide by the policies and procedures



Registrations will usually be available on April 1 for existing students on April 1 and for new students on May 1 each year. Link to registration site will be published on the home page of Bal Vihar. Regular registration will close on June 30 each year. Due to COVID-19/pandemic, regular registration has been extended to July 31st. Registration may close prior to the published dates if capacity is reached at that grade level. 

Due to capacity, the class room size will be limited to a maximum of 60 for all grades. At grade level 9-12, the capacity may be limited based on previous year's capacity. 


The fees structure is determined by the administration every year. Current registration fee is $250 for students, plus $50 volunteer deposit, which is refundable upon completion of volunteer activities. Any changes to fee structure for the following year will be communicated to the existing parents during parents meeting held at least once each year. Based on the feedback, the changes will be implemented for the following school year. The changes will be communicated to all parents via email, updates on the web etc. Students in groups Y5 are charged $1 as token fee. All payments are collected on line for registrations.

Bal Vihar administration reserves the right to increase the fees to cover the increasing costs and additional offerings that may be brought forth. This increase does not include any increases for additional offerings and services that may be brought forth. The increases will be presented to the parents during one of the meetings for the following school year.

Refund of School Fee

Refund may be permitted only if the request is received prior to the opening session for the school year. Any refund will be after deducting registration and credit card (or ACH) charges.

Cancelled Class

Due to classroom availability limitations, Bal Vihar will not be able to make up a class cancelled due to inclement weather or any other reason. Any change in the class schedule due to uncontrollable circumstances will be notified to parents as soon as possible prior to the class. This information will be updated on the website by 8 am on the day of the class. Parents must check the website on the day of the class for cancellations in case of bad weather or any other situations.


Class Allocation

In the interest of children exposure to our culture, Bal Vihar school has made changes in its class allocation policy. The Bal Vihar school grades will correspond to the children school grade in their regular school. Thus:

 Regular School Grade Bal Vihar School Grade 
 Grade K  Grade K
 Grade 1  Grade 1
 Grade 2  Grade 2
 Grade 3  Grade 3
 Grade 4  Grade 4
 Grade 5  Grade 5
 Grade 6  Grade 6
 Grade 7  Grade 7
 Grade 8  Youth Group Y1
 Grade 9  Youth Group Y2
 Grade 10  Youth Group Y3


No admission will be made in youth group Y4 and Y5. Only children from Y3 will go to Y4 and children from Y4 will go to Y5.


Bal Vihar Preview

For all new students or parents that want to learn or observe Bal Vihar prior to registration, we will allow class observations on a request basis subject to the availability and scheduling. An observation form will need to be filled out and will be allowed to attend up to 2 classes for no cost. Bal Vihar preview will not be available any other time.

Financial Assistance

It is recognized that there may be a condition where parents may not be able to afford the school fee for their child(ren). Under this condition, the following may apply: 

  • No more than three children will be allowed in a each school year for the waiver of the fee. This will be first come first served basis
  • The request for such condition should be made in May or June for the upcoming year in confidence in writing to the executive committee. This request should explain the reasons to waive the fee with proper supporting documents.
  • These documents can be tax return or other relevant documents. This will allow the executive committee to make appropriate decision
  • Upon acceptance of the waiver by the Bal Vihar school, the parent(s) is required to provide the following service to the Bal Vihar as follows:
    • A firm commitment of parent in offering 40 hours' worth voluntary service to the Bal Vihar. These service hours will be tracked by the school official to ensure that such service is provided. This requirement is in addition to the parent volunteer requirements.
    • Failure to meet this requirement will be the cause for student to be discontinued from attending Bal Vihar
    • If the parent’s financial condition improves during the school year, he or she will be required to pay the school fee without any penalty
    • If the parent’s financial hardship continues in the following year, a copy of filed detailed tax return for the previous year will be required to convince the Bal Vihar executive committee of continuation of such waiver for the school. 


It is realized that this provision is made strictly to offer service to the genuine cases. A confidential independent investigation will also be carried out by the school official to confirm the eligibility.